Rules for uploading theses to DEA,
the Electronic Archive of the University of Debrecen
ACADEMIC AND EXAMINATION RULES AND REGULATIONS
- Students must upload the electronic version of their thesis as a PDF file to DEA, without the statements or declarations that are otherwise part of it and are attached to it.
- In case of a classified thesis, the classification agreement must also be uploaded as a separate file.
- Without the upload, thesis submissions may not be considered completed.
- The University stores the theses of students who have successfully passed the final examination in their entirety in DEA, and keeps a record of the uploaded theses, and makes them accessible and searchable without restriction, except for classified parts as per the law.
- Students must declare that the electronic and paper-based forms are the same in all respects.
APPENDIX 4 OF THE ACADEMIC AND EXAMINATION RULES AND REGULATIONS – FACULTY OF ENGINEERING
- The thesis must be submitted to the department in at least one bound copy and electronically by the date specified in the announcement. Students must also upload the electronic version of the thesis to DEA, the Electronic Archive of the University of Debrecen. The deadline for uploading the thesis to DEA is the same as the submission deadline for the copy of the thesis submitted electronically.
- A colleague assigned by the head of the department carries out the checking and possible rejection of the thesis upload to DEA. Only theses that have been submitted and accepted in both printed and electronic form may be defended.
- The department ensures the safekeeping of the paper-based theses of students who pass the final examination.
RULES CONCERNING CLASSIFIED THESES
TYPES OF THESES
- Public thesis
- Classified thesis
- Classified thesis with confidentiality agreement
| Public thesis | Classified thesis | Classified thesis with confidentiality agreement | |
|---|---|---|---|
| Bound thesis |
At least one copy
|
At least one copy
|
At least one copy
|
| Upload to E-learning |
Thesis
|
Thesis
|
Thesis
|
| Upload to DEA |
Thesis without the thesis sheet and statements or declarations, |
Thesis without the thesis sheet and statements or declarations, the student’s Neptun code must not be included in either the PDF name or the thesis
|
Confidentiality agreement |
LINKS
UPLOAD GUIDE
| Data | Mandatory/ optional | Important information | Common mistake |
|---|---|---|---|
| Author | Mandatory | The student’s first name(s) and last name(s) have to be entered. | The name entered is not the student’s full name. |
| Title | Mandatory |
The title of the thesis has to be entered.
|
The title entered is not the title of the thesis. |
| Sub-title | Optional | Only needs to be entered if the thesis has a sub-title. | |
| Translated title | Optional | ||
| Advisor | Mandatory | Only the internal supervisor’s name has to be entered without any titles (e.g., dr., prof, PhD) | The supervisor’s titles are also included. (e.g., dr., prof, PhD) |
| Keywords | Mandatory | 2-3 keywords most relevant to the thesis, each in a separate cell | The keywords are entered one after the other, separated by commas. |
| Subject heading | Mandatory | Selecting the discipline of the thesis: Engineering Sciences | Another discipline is selected. |
| Summary | Mandatory |
6-8-sentence long summary of the thesis
|
The summary is shorter than 6-8 sentences. |
| Date of issue | Mandatory | Publication year of the thesis | |
| Department | Mandatory |
Selecting the institution prescribing the thesis from a drop-down list: UD-- Faculty of Engineering |
The selected institution is incorrect. |
| Thesis type | Mandatory |
Selecting the student’s training: |
|
| Language(s) | Mandatory | Selecting the language of the thesis | |
| Thesis length | Mandatory | Entering the number of pages of the thesis. | |
| Major | Mandatory | Selecting the student’s major. | |
| Upload files | Mandatory |
File format: PDF The file name must not contain the student’s Neptun code. Without the thesis sheet, statements, or declarations |
The file is Word file. The file name contains the student’s Neptun code. The thesis sheet, statements, and declarations are included in the file. |